2019‑2020 Annual Report on the Access to Information Act
© Her Majesty the Queen in Right of Canada, represented by the Military Police Complaints Commission of Canada, 2020.
Catalogue No. DP2‑3 | ISSN 2369‑1786
Table of Contents
- Introduction
- Application of the Access to Information Act
- Delegation
- Access to Information Act Statistics
- Training
- Institutional Policies and Procedures
- Complaints, Audits and Investigations
- Monitoring
- Appendix A – Access to Information Act Delegation Order
- Appendix B – 2019‑20 Access to Information Act Statistical Report
- Section 1: Requests Under the Privacy Act
- Section 2: Requests Closed During the Reporting Period
- Section 3: Extensions
- Section 4: Fees
- Section 5: Consultations Received From Other Institutions and Organizations
- Section 6: Completion Time of Consultations on Cabinet Confidences
- Section 7: Complaints and Investigations
- Section 8: Court Action
- Section 9: Resources Related to the Access to Information Act
- Appendix C – 2019‑20 Access to Information Act Supplemental Report on the Impact of COVID‑19 Measures
1. Introduction
Purpose of the Access to Information Act
The Access to Information Act (ATIA) provides a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.
The ATIA is intended to complement and not replace existing procedures for access to government information and is not intended to limit in any way access to the type of government information that is normally available to the general public.
The Annual Report to Parliament on the ATIA is prepared and tabled in Parliament in accordance with Section 94 of the ATIA.
Military Police Complaints Commission of Canada
The Mandate
The Military Police Complaints Commission of Canada (MPCC) provides independent civilian oversight of the Canadian Armed Forces (CAF) Military Police (MP) and carries out its quasi-judicial functions pursuant to the powers conferred under Part IV of the National Defence Act.
The MPCC reviews and investigates complaints concerning MP conduct and investigates allegations of interference in MP investigations. It reports its findings and makes recommendations directly to the MP and national defence leadership.
The Mission
The mission of the MPCC is to promote and ensure the highest standards of conduct of MP in the performance of policing duties, and to discourage interference in any MP investigation.
2. Application of the Access to Information Act
Institutional Organization of Activities
The Organization
The Military Police Complaints Commission of Canada (MPCC) is a micro‑agency consisting of 29 planned full‑time equivalents with an ongoing annual budget of $4.7M.
As Deputy Head, the Chairperson is supported by the Senior General Counsel and Director General, the Senior Director of Corporate Services, the General Counsel and Senior Director of Operations, up to four part-time Governor in Council (GIC) appointed Commission Members, MPCC personnel and consultants.
The MPCC did not provide services related to access to information to other government institutions and was not party to any service agreements with other government institutions under section 96 of the Access to Information Act.
MPCC Access to Information and Privacy (ATIP) Program
The MPCC ATIP program provides services / products under the ATIA and Privacy Act (PA), but also provides services / products during the phases of large public interest hearings (PIH) and investigations. Furthermore, the MPCC has developed an Access to Information Framework – Plans and Strategies encompassing documented processes and management accountability to strengthen the integrity of the ATIP program.
MPCC Access to Information and Privacy Coordinator and Personnel
The ATIP Coordinator for the MPCC is the Senior Director of Corporate Services (SDCS) who is supported by the Senior Planning & Administration Coordinator (SPAC). The MPCC also engages an ATIP consultant, as required. As such, ATIP requests are a shared responsibility between two delegated salaried employees, an assistant who provides administrative support and the Offices of Primary Interest (i.e. Operations, Registrar, Finance, the Records and Information Management Officer, etc.) who also perform ATIP duties in addition to their regular workload.
The main activities of the individual handling ATIP requests are the following:
- Handles assigned cases, analyzes purpose/history of request, interprets legislation and determines information that may be disclosed, exempted and excluded;
- Provides advice and consultation to requesters and third party stakeholders and MPCC management and employees, responds to questions and concerns and ensures that they have a clear understanding of legislation and MPCC policies and procedures for handling requests and other ATIP related issues, including document security classification;
- Conducts research and consultations with other departments and third parties to prepare responses to requesters;
- Analyzes and provides recommendations in the preparation of exhibits for disclosure during a Public Interest Hearing in accordance with ATIP legislation, Open Court Principles and other related policies and procedures; and
- Prepares reports for MPCC management on ATIP requests, other ATIP related issues, including statistical reports and the Annual Reports for submission to Parliament and Info Source.
The MPCC does not have any regional offices.
3. Delegation
Pursuant to section 95(1) of the Access to Information Act, the Chairperson appointed the SDCS, the ATIP Officer and the SPAC with the duty to exercise certain powers and to perform duties and functions under the ATIA and Regulations. (Appendix A – Access to Information Act Delegation Order).
4. Access to Information Act Statistics
During this review period, the MPCC received seven (7) requests and closed ten (10) requests. Of the ten (10) requests that were closed, three (3) were carried-over from the previous year (2018‑19). Of the requests received during this review period, one was received from the public and six (6) were from businesses.
The MPCC responded to all ten (10) of the requests within the legislated 30‑day timeline.
As a small micro-organization, COVID‑19 related measures did not impact the MPCC's ability to fulfil its Access to Information Act responsibilities.
For additional information, please refer to Appendix B and Appendix C.
Extensions
No extension was used under Section 9 of the Access to Information Act due to external consultations.
Consultations from Other Institutions
The MPCC received and closed eight (8) consultations received from other government departments within a 30 day timeframe.
Exemptions Invoked
The MPCC invoked exemptions pursuant to section 20(1) (third party information). The MPCC did not invoke any of the new exemptions pursuant to section 16.31 (Investigation under the Elections Act), section 16.6 (National Security and Intelligence Committee) and section 23.1 (Patent or Trademark privilege).
Multi-Year Trends
Due to the generally small numbers of requests, it is difficult to extrapolate trends. The number of requests received for 2016‑17 decreased slightly from 2015‑16 and reached their lowest level of the last five years in 2017‑18. The number of requests in 2018‑19 was back to 2016‑17 levels. In 2019‑20, the number of requests had again decreased to the 2017-18 level.
Alternate format
| 2016-17 | 2017-18 | 2017-18 | 2018-19 | 2019-20 |
|---|---|---|---|---|
| 18 | 16 | 7 | 16 | 7 |
5. Training
In addition to completing two mandatory online courses, through the Canada School of Public Service, Access to Information and Privacy Fundamentals (I015) and Fundamentals of Information Management (I301), 100% of MPCC employees received an awareness session. The session provided general information related to the ATIA and roles and responsibilities of institutions and employees.
6. Institutional Policies and Procedures
During the reporting period, the MPCC accepted requests using the Government of Canada's ATIP Online Request Portal that provides a centralized point of access for the public for a faster, easier and more convenient way to submit access to information or privacy requests.
The MPCC continued to use a manual Tickler system (time limit reminder) to more efficiently respond to files within legislative deadlines and a weekly review of current files. Procedures for processing Access to Information were updated and provided to staff during ATIP training sessions.
Handling of Formal Requests
The MPCC has adopted the following process to handle formal requests:
- Receive and acknowledge receipt of the ATIA request;
- Create a file and register the request including capturing and updating the information in the Report on the ATIA;
- Review the request and determine next steps;
- Gather and review all documents including redacting the information if required;
- Validate and approve the release of the information; and
- Audits
7. Complaints, Audits and Investigations
No complaints were received by the Office of the Information Commissioner of Canada, no audits were conducted and no appeals concerning ATIA requests with the MPCC were filed in Federal Court during the reporting period.
8. Monitoring
All ATIP requests are monitored by the SDCS/ATIP Coordinator throughout the year and information such as the statistics and time to process ATI requests are captured in an ATIP report. This monitoring occurs from the receipt to the closure of all ATIP requests.
On a quarterly basis, the SDCS/ATIP Coordinator submits the ATIP reports (i.e. ATI and PA Annual Reports and Statistical Reports, Info Source, Personal Information Bank etc.), to the Executive Committee as a standing agenda item. The Executive Committee consists of the Chairperson (Deputy Head),the Senior General Counsel and Director General, the SDCS/ATIP Coordinator and the General Counsel and Senior Director of Operations. The report is tabled, discussed and approved at these quarterly meetings.
APPENDIX A – Access to Information Act Delegation Order
Access to Information Act and Privacy Act Delegation Order
The Chairperson of the Military Police Complaints Commission of Canada, pursuant to Section 73 of the Access to Information Act and Section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of Military Police Complaints Commission of Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
Hilary McCormack
Chairperson
Military Police Complaints Commission of Canada
Signed in Ottawa, Ontario, Canada this 15th day of May, 2019
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 4(2.1) | Responsibility of head of institution | ||||
| 7(a) | Notice where access requested | ||||
| 7(b) | Giving access to the record | ||||
| 8(1) | Transfer of request | ||||
| 9 | Extension of time limits | ||||
| 10(1)(a)(b) | Where access is refused | no | no | ||
| 11(1), (3), (4), (5), (6) | Additional Fees | ||||
| 12(2)(b) | Language of Access | ||||
| 12(3)(b) | Access in an alternative format |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 13 | Exemption – Information obtained in confidence | no | no | ||
| 14 | Exemption – Federal-provincial affairs | no | no | ||
| 15 | Exemption – International affairs and defence | no | no | ||
| 16 | Exemption – Law enforcement and investigations | no | no | ||
| 16.5 | Exemption – Public Servants Disclosure Protection Act | no | no | ||
| 17 | Exemption – Safety of individuals | no | no | ||
| 18 | Exemption – Economic interests of Canada | no | no | ||
| 19 | Exemption – Personal Information | no | no | ||
| 20 | Exemption – Third-party information | no | no | ||
| 21 | Exemption – Operations of Government | no | no | ||
| 22 | Exemption – Testing procedures, tests and audits | no | no | ||
| 22.1 | Exemption – Internal Audits | no | no | ||
| 23 | Exemption – Solicitor-client privilege | no | no | ||
| 24 | Exemption – Statutory prohibitions | no | no |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 25 | Severability | ||||
| 26 | Refusal of access where information to be published | ||||
| 27(1),(4) | Third party notification | ||||
| 28(1)(b), (2), (4) | Third party notification | ||||
| 29(1) | Notice of decision to disclose | ||||
| 33 | Notice to Information Commissioner of notices to third parties | ||||
| 35(2)(b) | Right to make representations | no | no | ||
| 37(1)(b) | Findings and recommendations of information Commissioner | ||||
| 37(4) | Access to be given to complainant | ||||
| 43(1) | Notice to third party of application to Federal Court for review | ||||
| 44(2) | Notice to requester of application for review by third party | ||||
| 52(2) | Special rules for hearings | no | no | ||
| 52(3) | Ex parte representations | no | no | ||
| 71(1) | Facilities for inspection of manuals | no | no | ||
| 71(2) | Exempt information may be excluded | no | no | ||
| 72 | Annual report to Parliament | no | no |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 6(1) | Transfer of request | no | no | ||
| 7(2) | Search and preparation fees | no | no | ||
| 7(3) | Production and programming fees | no | no | ||
| 8 | Method of access | ||||
| 8.1 | Limitations in respect of format | no | no |
Dated at the City of Ottawa this 15th day of May, 2019
Hilary McCormack
Chairperson
Military Police Complaints Commission of Canada
APPENDIX B – 2019‑20 Access to Information Act Statistical Report
Name of institution: MPCC
Reporting Period: 2019-04-01 to 2020-03-31
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
| Type of Requests | Number of Requests |
|---|---|
| Received during reporting period | 7 |
| Outstanding from previous reporting period | 3 |
| Total | 10 |
| Closed during reporting period | 10 |
| Carried over to next reporting period | 0 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 0 |
| Academia | 0 |
| Business (private sector) | 6 |
| Organization | 0 |
| Public | 1 |
| Decline to Identify | 0 |
| Total | 7 |
1.3 Informal requests
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.
Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests
| Type of Requests | Number of Requests |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Carried over to next reporting period | 0 |
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 4 | 0 | 0 | 0 | 0 | 0 | 4 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 0 | 5 | 0 | 0 | 0 | 0 | 0 | 5 |
| Request transferred | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Decline to act with the approval of the Information Commisioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 9 | 0 | 0 | 0 | 0 | 0 | 10 |
3.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 0 | 16(2) | 0 | 18(a) | 0 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
| 13(1)(c) | 0 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 0 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 0 |
| 13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 0 |
| 14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
| 14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 0 |
| 14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
| 15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 0 | 22.1(1) | 0 |
| 15(1) - I.A.Note * | 0 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 0 |
| 15(1) - Def.Note * | 0 | 16.3 | 0 | 20(1)(b) | 0 | 23.1 | 0 |
| 15(1) - S.A.Note * | 0 | 16.31 | 0 | 20(1)(b.1) | 0 | 24(1) | 0 |
| 16(1)(a)(i) | 0 | 16.4(1)(a) | 0 | 20(1)(c) | 4 | 26 | 0 |
| 16(1)(a)(ii) | 0 | 16.4(1)(b) | 0 | 20(1)(d) | 4 | ||
| 16(1)(a)(iii) | 0 | 16.5 | 0 | ||||
| 16(1)(b) | 0 | 16.6 | 0 | ||||
| 16(1)(c) | 0 | 17 | 0 | ||||
| 16(1)(d) | 0 | ||||||
3.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 68(a) | 0 | 69(1) | 0 | 69(1)(g) re (a) | 0 |
| 68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
| 68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 0 |
| 68.2(b) | 0 | 69(1)(e) | 0 | 69(1)(g) re (f) | 0 |
| 69(1)(f) | 0 | 69.1(1) | 0 | ||
3.4 Format of information released
| Paper | Electronic | Other |
|---|---|---|
| 0 | 4 | 0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
| Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|
| 78 | 78 | 4 |
3.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less
Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More
Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 4 | 78 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 78 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
| Requests | Requests closed within legislated timelines |
|---|---|
| Number of requests closed within legislated timelines | 10 |
| Percentage of requests closed within legislated timelines (%) | 100 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
| Number of Requests Closed Past the Legislated Timelines | Principal Reason | |||
|---|---|---|---|---|
| Interference with Operations / Workload | External Consultation | Internal Consultation | Other | |
| 0 | 0 | 0 | 0 | 0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Legislated Timelines | Number of Requests Past Legislated Timeline Where No Extension Was Taken | Number of Requests Past Legislated Timeline Where an Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
3.8 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 4: Extensions
4.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken | 9(1)a) Interference With Operations |
9(1)b) Consultation |
9(1)c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
4.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 0 | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Section 5: Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Requests | Amount | Requests | Amount | |
| Application | 7 | $35 | 0 | $0 |
| Other fees | 0 | $0 | 0 | $0 |
| Total | 7 | $35 | 0 | $0 |
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 8 | 45 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 8 | 45 | 0 | 0 |
| Closed during the reporting period | 8 | 45 | 0 | 0 |
| Carried over to next reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 8 | 0 | 0 | 0 | 0 | 0 | 0 | 8 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 8 | 0 | 0 | 0 | 0 | 0 | 0 | 8 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More
Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number
of Requests |
Pages Disclosed | Number
of Requests |
Pages Disclosed | Number
of Requests |
Pages Disclosed | Number
of Requests |
Pages Disclosed | Number
of Requests |
Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Complaints and Investigations
| Section 32 Notice of intention to investigate |
Subsection 30(5) Ceased to investigate |
Section 35 Formal representations |
Section 37 Reports of finding received |
Section 37 Reports of finding containing recommendations issued by the Information Commissioner |
Section 37 Reports of finding containing orders issued by the Information Commissioner |
|---|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Court Action
9.1 Court actions on complaints received before June 21, 2019 and on-going
| Section 41 (before June 21, 2019) |
Section 42 | Section 44 |
|---|---|---|
| 0 | 0 | 0 |
9.2 Court actions on complaints received after June 21, 2019
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Section 10: Resources Related to the Access to Information Act
10.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $4,337 |
| Overtime | $0 |
Goods and Services
|
$2,182 |
| Total | $6,519 |
10.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 0.04 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.01 |
| Students | 0.00 |
| Total | 0.05 |
Note: Enter values to two decimal places.
APPENDIX C – 2019‑20 Access to Information Act Supplemental Report on the Impact of COVID‑19 Measures
2019‑2020 Supplemental Statistical Report – Requests affected by COVID‑19 measures
In addition to completing the forms for the Statistical Reports on the ATIA and Privacy Act for 2019‑20, institutions are asked to complete this Supplemental Report to help identify the impact of COVID‑19 measures on institutional performance for 2019‑20 and going forward. The data requirements are set out in the tables below.
Supplemental Statistical Report on the Access to Information Act
The following table reports the total number of formal requests received during two periods; 2019‑04‑01 to 2020‑03‑13 and 2020‑03‑14 to 2020‑03‑31.
| Reporting Period | Number of requests |
|---|---|
| Received from 2019‑04‑01 to 2020‑03‑13 | 7 |
| Received from 2020‑03‑14 to 2020‑03‑31 | 0 |
| Total | 7 |
The following table reports the total number of requests closed within the legislated timelines and the number of closed requests that were deemed refusals during two periods 2019‑04‑01 to 2020‑03‑13 and 2020‑03‑14 to 2020‑03‑31.
| Reporting Period | Number of requests closed within the legislated timelines | Number of requests closed past the legislated timelines |
|---|---|---|
| Received from 2019‑04‑01 to 2020‑03‑13 and outstanding from previous reporting periods | 10 | 0 |
| Received from 2020‑03‑14 to 2020‑03‑31 | 0 | 0 |
| Total | 10 | 0 |
The following table reports the total number of requests carried over during two periods; 2019‑04‑01 to 2020‑03‑13 and 2020‑03‑14 to 2020‑03‑31.
| Reporting Period | Number of requests |
|---|---|
| Requests received from 2019‑04-01 to 2020‑03‑13 and outstanding from previous reporting period that were carried over to the 2020‑2021 reporting period | 0 |
| Requests received from 2020‑03‑14 to 2020‑03‑31 that were carried over to the 2020‑2021 reporting period | 0 |
| Total | 0 |
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