2023-2024 Financial Statements

Statement of Management Responsibility Including Internal Control Over Financial Reporting

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2024, and all information contained in these financial statements rests with the management of the Military Police Complaints Commission of Canada (Commission). These financial statements have been prepared by management using the Government of Canada’s accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Commission’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada and included in the Commission’s Departmental Results Report, is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities, and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the Commission and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments. A risk-based assessment of the system of ICFR for the year ended March 31, 2024 was completed in accordance with the Treasury Board Policy on Financial Management and the results and action plans are summarized in the annex.

The financial statements of the Commission have not been audited.

[Original signed by]

_________________________________________
Me Tammy Tremblay, MSM, CD, LL.M
Chairperson

_________________________________________
Jean-François Poirier
Senior Director, Corporate Services and Chief Financial Officer

Ottawa, Canada
September 5, 2024

Statement of Financial Position (Unaudited)
As at March 31
(in dollars)
Liabilities/Financial Assets 2024 2023
Liabilities
Accounts payable and accrued liabilities (note 4) 520,286 459,065
Vacation pay and compensatory leave 313,577 280,205
Employee future benefits (note 5) - -
Total liabilities 833,863 739,270
Financial assets
Due from the Consolidated Revenue Fund 512,559 438,683
Accounts receivable and advances (note 6) 9,292 22,177
Total financial assets 521,851 460,860
Departmental net debt 312,012 278,410
Non-financial assets
Tangible capital assets (note 7) 342,379 498,550
Total non-financial assets 342,379 498,550
Departmental net financial position 30,367 220,140

Contractual obligations (note 8)

The accompanying notes form an integral part of these financial statements.

[Original signed by]

_________________________________________
Me Tammy Tremblay, MSM, CD, LL.M
Chairperson

_________________________________________
Jean-François Poirier
Senior Director, Corporate Services and Chief Financial Officer

Ottawa, Canada
September 5, 2024

Statement of Operations and Departmental Net Financial Position (Unaudited)
For the year ended March 31
(in dollars)
Expenses/Funding and transfers 2024
Planned Results
2024
Actuals
2023
Actuals
Expenses
Independent Oversight of the Military Police 3,019,169 3,510,207 2,773,870
Internal Services 2,123,002 2,635,318 2,208,939
Net cost of operations before government funding and transfers 5,142,171 6,145,525 4,982,809
Government funding and transfers
Net cash provided by Government of Canada n/a 5,560,121 4,552,439
Services provided without charge by other government departments (note 9) n/a 320,151 241,327
Other transfers of assets and liabilities (to) / from other government departments n/a 1,604 1,408
Change in due from the Consolidated Revenue Fund n/a 73,876 106,227
Net cost of operations after government funding and transfers n/a 189,773 81,408
Departmental net financial position - Beginning of year n/a 220,140 301,548
Departmental net financial position - End of year n/a 30,367 220,140

Segmented information (note 10)

The accompanying notes form an integral part of these financial statements.

Statement of Change in Departmental Net Debt (Unaudited)
For the year ended March 31
(in dollars)
Departmental Net Debt 2024 2023
Net cost of operations after government funding and transfers 189,773 81,408
Change due to tangible capital assets
Acquisition of tangible capital assets 14,633 79,646
Adjustment of tangible capital assets 0 0
Amortization of tangible capital assets (170,804) (169,186)
Total change due to tangible capital assets (156,171) (89,540)
Net increase (decrease) in departmental net debt 33,602 (8,132)
Departmental net debt - Beginning of year 278,410 286,542
Departmental net debt - End of year 312,012 278,410

The accompanying notes form an integral part of these financial statements.

Statement of Cash Flows (Unaudited)
For the year ended March 31
(in dollars)
Cash Flows 2024 2023
Operating Activities
Net cost of operations before government funding and transfers 6,145,525 4,982,809
Non-cash items:
Services provided without charge by other government departments (note 9) (320,151)

(241,327)

Amortization of tangible capital assets (170,804)

(169,186)

Adjustment of tangible capital assets - -
Variations in Statement of Financial Position:
Increase (decrease) in accounts receivable and advances (12,885)

(5,230)

Decrease (increase) in accounts payable and accrued liabilities (61,221)

(99,259)

Decrease (increase) in vacation pay and compensatory leave (33,372)

6,394

Transfer of assets/liabilities to/from other government departments (1,604) (1,408)
Cash used in operating activities 5,545,488 4,472,793
Capital Investing Activities
Acquisition of tangible capital assets 14,633

79,646

Cash used in capital investing activities 14,633

79,646

Net Cash Provided by Government of Canada 5,560,121

4,552,439

The accompanying notes form an integral part of these financial statements.

Notes to the Financial Statements (Unaudited)
For the year ended March 31, 2024

1. Authority and Objectives

The Military Police Complaints Commission of Canada (Commission) is a quasi-judicial agency, which reports to Parliament through the Minister of National Defence. It is a civilian body, external and independent of the Department of National Defence (DND) and the Canadian Forces (CF). The Commission was established in 1999 under Part IV of the National Defence Act (Sections 250.1 to 250.53). Its mandate is to monitor, review and investigate complaints concerning military police conduct and investigate allegations of interference in military police investigations. The Commission carries out its mandate through its one program, Independent Oversight of the military police, with the support of Internal Services.

2. Summary of Significant Accounting Policies

These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

(a) Parliamentary Authorities

The Commission is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the Commission do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financial Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the "Expenses" and "Revenues" sections of the Statement of Operations and Departmental Net Financial Position are the amounts reported in the Future-oriented Statement of Operations included in the 2023‑24 Departmental Plan. Planned results are not presented in the "Government funding and transfers" section of the Statement of Operations and Departmental Net Financial Position and in the Statement of Change in Departmental Net Debt because these amounts were not included in the 2023-24 Departmental Plan.

(b) Net Cash Provided by Government

The Commission operates within the Consolidated Revenue Fund (CRF) which is administered by the Receiver General for Canada. All cash received by the Commission is deposited to the CRF and all cash disbursements made by the Commission are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.

(c) Amounts due from or to the CRF

Amounts due to or from the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Commission is entitled to draw from the CRF without further authorities to discharge its liabilities.

(d) Expenses

Expenses are recorded on the accrual basis. Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment. Services provided without charge by other government departments for accommodation, employer contributions to the health and dental insurance plans, legal services and workers’ compensation are recorded as operating expenses at their carrying value.

(e) Employee Future Benefits

i. Pension Benefits

Eligible employees participate in the Public Service Pension Plan, a multi-employer plan administered by the Government of Canada. The Commission’s contributions to the Plan are charged to expenses in the year incurred and represent its total obligation to the Plan. The Commission’s responsibility regarding the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

ii. Severance Benefits

The accumulation of severance benefits for voluntary departures ceased for applicable employee groups. The remaining obligation for employees who did not withdraw benefits is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(f) Accounts Receivable and Advances

Accounts receivable and advances are stated at the lower of cost and net recoverable value; a valuation allowance is recorded for receivables where recovery is considered uncertain.

(g) Non-financial Assets

All tangible capital assets having an initial cost of $3,000 or more are recorded at their acquisition cost. The Commission does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value. Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:

Tangible Capital Assets
Asset Class Amortization Period
Informatics hardware 3 years
Software 3 years
Equipment 3-5 years
Leasehold improvements 10 years

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

(h) Measurement Uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported and disclosed amounts of assets, liabilities, revenues and expenses reported in the financial statements and accompanying notes at March 31. The estimates are based on facts and circumstances, historical experience, general economic conditions and reflect the Government’s best estimate of the related amount at the end of the reporting period. The most significant items where estimates are used are contingent liabilities, environmental liabilities, the liability for employee future benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management’s estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Authorities

The Commission receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, the Commission has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables.

(a) Reconciliation of Net Cost of Operations to Current Year Authorities Used (in dollars)
Reconcialition of Net Cost 2024 2023
Net cost of operations before government funding and transfers 6,145,525 4,982,809
Adjustments for items affecting net cost of operations but not affecting authorities:
Services provided without charge by other government departments (320,151)

(241,327)

Amortization of tangible capital assets (170,804)

(169,186)

Decrease (increase) in vacation pay and compensatory leave (33,372)

6,394

Increase (decrease) in salary overpayments to be recovered (38)

157

Other non-appropriated amounts (1,565) -
Refund of prior year’s expenditures 54 -
Total items affecting net cost of operations but not affecting authorities 5,619,649 4,578,847
Adjustments for items not affecting net cost of operations but affecting authorities:
Acquisition of tangible capital assets 14,633

79,646

Total items not affecting net cost of operations but affecting authorities 14,633

79,646

Current year authorities used 5,634,282

4,658,493

(b) Authorities Provided and Used (in dollars)
Authorities 2024 2023
Authorities provided
Vote 1 - Operating expenditures 5,278,391 4,771,411
Statutory amounts 553,222 434,668
5,831,613 5,206,079
Less: lapsed operating (197,331) (547,586)
Current year authorities used 5,634,282 4,658,493

4. Accounts Payable and Accrued Liabilities

The following table presents details of the Commission’s accounts payable and accrued liabilities:

Accounts Payable and Accrued Liabilities (in dollars)
Accounts Payable/Accrued Liabilities 2024 2023
Accounts payable - Other government departments and agencies 119,102 16,505
Accounts payable - External parties 72,231 83,656
Total accounts payable 191,333 100,161
Accrued liabilities 328,953 358,904
Total accounts payable and accrued liabilities 520,286 459,065

5. Employee Future Benefits

(a) Pension benefits

The Commission’s employees participate in the Public Service Pension Plan (the “Plan”), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plan benefits and they are indexed to inflation.

Both the employees and the Commission contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013. Each group has a distinct contribution rate.

The 2023-2024 expense amounts to $327,563 ($283,969 in 2022-2023). For Group 1 members, the expense represents approximately 1.02 times (1.02 times in 2022-2023) the employee contributions and, for Group 2 members, approximately 1.00 times (1.00 times in 2022-2023) the employee contributions.

The Commission’s responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the Financial Statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits

Severance benefits provided to the Commission’s employees were previously based on an employee’s eligibility, years of service and salary at termination of employment. However, since 2011 the accumulation of severance benefits for voluntary departures progressively ceased for substantially all employees. Employees subject to these changes were given the option to be paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits upon departure from the public service. By March 31, 2024, substantially all settlements for immediate cash out were completed. Severance benefits are unfunded and, consequently, the outstanding obligation will be paid from future authorities.

Outstanding Severance Benefits Obligations (in dollars)
Obligations 2024 2023
Accrued benefit obligation, beginning of the year - -
Expense for the year - -
Benefits paid during the year - -
Accrued benefit obligation, end of the year - -

6. Accounts Receivable and Advances

The following table presents details of accounts receivable and advances balances:

Accounts Receivable and Advances Balances (in dollars)
Accounts Receivable/Advances 2024 2023
Receivables from other government departments and agencies 9,292 22,177
Total accounts receivable and advances 9,292 22,177

7. Tangible Capital Assets

Cost (in dollars)
Capital Asset Class Opening Balance Acquisitions AdjustmentsNote 1 Closing Balance
Informatics hardware 781,258 8,636 - 789,894
Software 94,018 - - 94,018
Equipment 547,903 5,997 - 553,900
Leasehold improvements 1,177,341 - - 1,177,341
Assets under construction - - - -
Total 2,600,520 14,633 - 2,615,153
Accumulated Amortization (in dollars)
Capital Asset Class Opening Balance Amortization Closing Balance
Informatics hardware 674,820 53,028 727,848
Software 94,018 - 94,018
Equipment 491,792 14,142 505,934
Leasehold improvements 841,340 103,634 944,974
Assets under construction - - -
Total 2,101,970 170,804 2,272,774
Net Book Value (in dollars)
Capital Asset Class 2024 2023
Informatics hardware 62,046 106,438
Software - -
Equipment 47,966 56,111
Leasehold improvements 232,367 336,001
Assets under construction - -
Total 342,379 498,550

8. Contractual Obligations

The nature of the Commission’s activities may result in some large multi-year contracts and obligations whereby the Commission will be obligated to make future payments to carry out its transfer payment programs or when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:

Contractual Obligations (in dollars)
Contractual obligations 2024-25 2025-26 2026-27 2027-28 Total
Operating leases 327,262 327,262 327,262 54,544 1,036,330

The occupancy instrument governing the rental of Commission’s space was renewed for an additional five years, now expiring on May 31, 2027.

9. Related Party Transactions

The Commission is related as a result of common ownership to all government departments, agencies and Crown corporations. The Commission enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, the Commission received common services which were obtained without charge from other government departments and agencies as disclosed below.

(a) Common Services Provided Without Charge by Other Government Departments

During the year, the Commission received services without charge from a common service organization related to the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the Commission’s Statement of Operations and Departmental Net Financial Position as follows:

Services provided without charge (in dollars)
Services 2024 2023
Employer's contribution to the health and dental insurance plans 320,151 241,327

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge.

The cost of these services, such as the payroll and cheque issuance services provided by Public Services and Procurement Canada are not included in the Commission’s Statement of Operations and Departmental Net Financial Position.

(b) Other Transactions with Other Government Departments and Agencies

Other Transactions with Other Government Departments and Agencies (in dollars)
Transactions 2023 2024
Accounts receivable - Other government departments and agencies 9,292 22,177
Accounts payable - Other government departments and agencies 119,102 16,505
Expenses - Other government departments and agencies 861,090 793,082

Expenses disclosed in (b) exclude common services provided without charge, which are already disclosed in (a).

10. Segmented Information

Presentation by segment is based on Commission’s core responsibility. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred for the core responsibility, by major object of expense. The segment results for the period are as follows:

Operating Expenses (in dollars)
Expenses Independent Oversight of the Military Police Internal Services Total
2024 2023
Salaries and employee benefits 2,679,543 2,026,576 4,706,119 3,754,116
Professional and special services 498,563 197,753 696,316 535,103
Accommodation and other rentals 249,533 159,144 408,677 401,345
Transportation and telecommunication 57,071 23,813 80,884 46,448
Office expenses and equipment 2,023 3,840 5,863 6,996
Communication, printing and publishing 10,197 39,967 50,164 50,171
Amortization of tangible capital assets - 170,804 170,804 169,186
Acquisition of machinery and informatics 11,126 9,526 20,652 13,922
Repair and maintenance 2,151 3,895 6,046 5,522
Net cost of operations before government funding 3,510,207 2,635,318 6,145,525 4,982,809

11. Comparative Information

Comparative figures have been reclassified to conform to the current year's presentation.

Annex to the Statement of Management Responsibility Including Internal Control over Financial Reporting
As at March 31, 2024

Introduction

In support of an effective system of internal control, the Commission conducted self-assessments of key control areas that were identified to be assessed in the 2023-24 fiscal year. A summary of the assessment results and action plan is provided below.

Assessment results for the 2023‑24 fiscal year

The Commission completed the assessment of key control areas as indicated in the following table. A summary of the results, action plans, and additional details are also provided.

Assessment of Key Control Areas for 2023-24
Key control areas Remediation required Summary results and action plan
Contracting Partial The Commission received a 96% compliance score, with 2 areas identified for improvement
Payables at Year-End No The Commission received a 100% compliance score.

With respect to the key control areas for contracting and payables at year-end, for the most part, controls in these areas were functioning well and form an adequate basis for the department’s system of internal control. One issue regarding the establishment of a Procurement Management Framework was identified. The other area where improvements are needed is related to ensuring best value is documented in non-competitive processes. For Parliament tabling purposes, the Commission falls under the portfolio of the Minister of National Defence.

Assessment plan

In 2019-20, the Executive Committee approved an Internal Control over Finance Management (ICFM) framework developed by an independent external accounting firm. A five-year Internal Control Audit contract was competitively tendered in the spring of 2021 and awarded to Samson & Associates to monitor and test the Commission’s ICFM between the fiscal years 2021-22 and 2025-26. Reports for the first 3 years can be found on our website.

The Commission will also assess the performance of its system of internal control by focusing on key control areas over a cycle of years.

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