2021‑2022 Annual Report on the Privacy Act
©Her Majesty the Queen in Right of Canada, represented by the Military Police Complaints Commission of Canada, 2022.
Catalogue No. DP2‑4E | ISSN: 2369‑1816
Table of Contents
- Introduction
- Application of the Privacy Act
- Delegation Order
- Privacy Act Statistics
- Training and Awareness
- Institutional Policies and Procedures
- Complaints, Audits and Investigations
- Monitoring
- Privacy Breaches
- Privacy Impact Assessments (PIAs)
- Disclosure
- Appendix A – Privacy Act Delegation Order
- Appendix B – 2021‑22 Statistical Report on the Privacy Act
- Section 1: Requests Under the Privacy Act
- Section 2: Informal requests
- Section 3: Requests Closed During the Reporting Period
- Section 4: Diclosures Under Subsections 8(2) and 8(5)
- Section 5: Requests for Correction of Personal Information and Notations
- Section 6: Extensions
- Section 7: Consultations Received From Other Institutions and Organizations
- Section 8: Completion Time of Consultations on Cabinet Confidences
- Section 9: Complaints and Investigations Notices Received
- Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
- Section 11: Privacy Breaches
- Section 12: Resources Related to the Privacy Act
- Appendix C – 2021‑22 Privacy Act Supplemental Report
- Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act
- Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act
- Section 3: Open Requests and Complaints Under the Access to Information Act
- Section 4: Open Requests and Complaints Under the Privacy Act
- Section 5: Social Insurance Number (SIN)
1. Introduction
Purpose of the Privacy Act
The Privacy Act (PA) protects the privacy of individuals with respect to personal information about themselves held by a government institution and provides individuals with a right of access to that information.
The Annual Report to Parliament on the PA is prepared and tabled in Parliament in accordance with section 72 of the PA.
Military Police Complaints Commission of Canada
The Mandate
The Military Police Complaints Commission of Canada (MPCC) provides independent civilian oversight of the Canadian Armed Forces (CAF) Military Police (MP) and carries out its quasi-judicial functions pursuant to the powers conferred under Part IV of the National Defence Act.
The MPCC reviews and investigates complaints concerning MP conduct and investigates allegations of interference in MP investigations. The MPCC reports its findings and makes recommendations directly to the MP and national defence leadership.
The Mission
The mission of the MPCC is to promote and ensure the highest standards of conduct of MP in the performance of policing duties, and to discourage interference in any MP investigation.
2. Application of the Privacy Act
Organizational Structure
The Organization
The Military Police Complaints Commission of Canada (MPCC) is a micro-agency consisting of 29 planned full-time equivalents with an ongoing annual budget of $4.7M.
As Deputy Head, the Chairperson is supported by the Senior General Counsel and Director General, the Senior Director of Corporate Services, the General Counsel and Senior Director of Operations, up to four part-time Governor in Council (GIC) appointed Commission Members, MPCC personnel and consultants.
The MPCC did not provide services related to privacy to other government institutions and was not party to any services agreements with other government institutions under section 73.1 of the Privacy Act.
MPCC Access to Information and Privacy (ATIP) Program
The MPCC ATIP program provides services/products under the Access to Information Act (ATIA) and PA, but also provides services/products during the phases of large Public Interest Hearings (PIH) and investigations. Furthermore, the MPCC continues to utilize an Access to Information and Privacy Framework – Plans and Strategies encompassing documented processes and management accountability to strengthen the integrity of the ATIP program.
MPCC Access to Information and Privacy Coordinator and Personnel
The ATIP Coordinator for the MPCC is the Senior Director of Corporate Services (SDCS) who is supported by the Senior Planning & Administration Coordinator (SPAC) and the Administrative Services Officer. The MPCC also engages an ATIP consultant, as required. As such, PA requests are a shared responsibility between two delegated salaried employees, an assistant who provides administrative support and the Offices of Primary Interest (i.e. Operations, Registrar, Finance, the Records and Information Management Officer, etc.) who also perform ATIP duties in addition to their regular workload.
The main activities of the individual handling PA requests are the following:
- Handles assigned cases, analyzes purpose/history of request, interprets legislation and determines information that may be disclosed, exempted and excluded;
- Provides advice and consultation to requesters and third party stakeholders and MPCC management and employees, responds to questions and concerns and ensures that they have a clear understanding of legislation and MPCC policies and procedures for handling requests and other PA related issues, including document security classification;
- Conducts research and consultations with other departments and third parties to prepare responses to requesters;
- Analyzes and provides recommendations in the preparation of exhibits for disclosure during a PIH in accordance with PA legislation, Open Court Principles and other related policies and procedures; and
- Prepares reports for MPCC management on PA requests, other PA related issues, including statistical reports, Annual Reports for submission to Parliament and Info Source.
The MPCC does not have any regional offices.
3. Delegation Order
Pursuant to section 73 of the PA, the Chairperson appointed the SDCS, the SPAC and the Administrative Services Officer with the duty to exercise certain powers and to perform duties and functions under the PA and Regulations. (Appendix A – Privacy Act Delegation Order).
4. Privacy Act Statistics
During this review period, the MPCC received seventeen (17) PA requests and closed nineteen (19) requests. Two (2) requests were outstanding from the previous year and were closed in this fiscal year.
Of the nineteen (19) PA requests received, three (3) requests were disclosed in part, two (2) requests were disclosed entirely, ten (10) requests were transferred to another government department and four (4) were requests for which no records existed.
The MPCC responded to seventeen (17) of the PA requests within the legislated 30‑day timeline. Two (2) requests were the subject of a 30‑day extension and were responded to within the legislated 60‑day timeline. One of these requests included exemptions that were time limited in nature due to an on-going investigation process. In the spirit of facilitating access, the Commission kept the request open, instead of requiring the requestor resubmit a request later; the Commission responded with a second release once the investigation was completed, one hundred and ninety-nine (199) days after the initial request was submitted.
As a small micro-organization, COVID‑19 related measures did not impact the MPCC's ability to fulfil its Privacy Act responsibilities.
For additional information, please refer to Appendix B and Appendix C.
Extensions
No extension was used under Section 15 of the PA due to external consultations.
Consultations from Other Institutions
The MPCC received and closed one (1) consultation received from other government departments within a 30‑day timeframe.
Multi-Year Trends
Due to the generally small numbers of requests, it is difficult to extrapolate trends. No Privacy Requests were received by the MPCC in 2017‑18 and in 2018‑19. The MPCC received only five (5) Privacy Requests in 2019‑20. The MPCC received only ten (10) requests in 2020‑21. The number of requests increased significantly during the current reporting period 2021‑22. To note most of the requests received are intended to the Department of National Defence, to access Military Police documents, but are mistakenly submitted to us due to the name of our organization. We have seen an increase in such requests over the last two years since the launch of the centralized ATIP portal.
Alternate format
| 2017‑18 | 2018‑19 | 2019‑20 | 2020‑21 | 2021‑22 |
|---|---|---|---|---|
| 0 | 0 | 5 | 10 | 17 |
5. Training and Awareness
The MPCC's learning directive requires the completion of two mandatory online courses on privacy through the Canada School of Public Service, Access to Information and Privacy Fundamentals (I015) and Fundamentals of Information Management (I301). A training session was also held for two new part-time members in September 2021.
6. Institutional Policies and Procedures
During the reporting period, the MPCC accepted requests using the Government of Canada's ATIP Online Request Portal that provides a centralized point of access for the public for a faster, easier and more convenient way to submit access to information or privacy requests.
The MPCC continued to use a manual Tickler system (time limit reminder) to more efficiently respond to files within legislative deadlines and a weekly review of current files. Procedures for processing Access to Information were updated and provided to staff during ATIP training sessions.
Handling of Formal Requests
The MPCC has adopted the following process to handle formal requests:
- Receive and acknowledge receipt of the privacy request;
- Create a file and register the request including capturing and updating the information in the Report on the PA;
- Review the request and determine next steps;
- Gather and review all documents including redacting the information if required;
- Validate and approve the release of the information; and
- Audits.
Furthermore, several of the PA requests received are intended for the Department of National Defence (DND) and are received by the MPCC in error. As a result, in consultation with DND, the MPCC has developed a process to transfer the requests directly to DND without requiring the requestor to resubmit the request.
7. Complaints, Audits and Investigations
No audits were conducted and no appeals concerning PA requests with the MPCC were filed in Federal Court during the reporting period. No Privacy Complaints were received by MPCC during the reporting period.
8. Monitoring
All ATIP requests are monitored by the SDCS/ATIP Coordinator throughout the year and information such as the statistics and time to process PA requests are captured in an ATIP report. This monitoring occurs from the receipt to the closure of all PA requests.
On a quarterly basis, the SDCS/ATIP Coordinator submits ATIP reports (i.e. ATIA and PA Annual Reports and Statistical Reports, Info Source, Personal Information Bank, etc.) to the Executive Committee as a standing agenda item. The Executive Committee consists of the Chairperson (Deputy Head), the Senior General Counsel and Director General, the SDCS/ATIP Coordinator and the General Counsel and Senior Director of Operations. The report is tabled, discussed and approved at these quarterly meetings.
9. Privacy Breaches
No material privacy breach occurred at the MPCC during the reporting period.
10. Privacy Impact Assessments (PIAs)
No PIA were conducted during the reporting period.
11. Disclosure
The MPCC has not disclosed any personal information pursuant to subsection 8(2)(m) of the PA.
Appendix A – Privacy Act Delegation Order
Access to Information Act and Privacy Act Delegation Order
The Chairperson of the Military Police Complaints Commission of Canada, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of Military Police Complaints Commission of Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
Hilary McCormack
Chairperson
Military Police Complaints Commission of Canada
Signed in Ottawa, Ontario, Canada this 15th day of May, 2019
Privacy Act Delegation Order
The Chairperson of the Military Police Complaints Commission of Canada, pursuant to section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of the Military Police Complaints Commission of Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous designation orders.
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 8(2)(e) | Disclose to investigative body | no | no | ||
| 8(2)(j) | Disclosure for research or statistical purposes | no | no | ||
| 8(2)(m) | Disclosure in the public interest or in the interest of the individual | no | no | ||
| 8(4) | Copies of requests under paragraph 8(2)(e) | ||||
| 8(5) | Notice of disclosure under paragraph 8(2)(m) | no | no | ||
| 9(1) | Record of disclosures | no | no | ||
| 9(4) | Consistent uses | no | no | ||
| 10 | Personal information banks | no | no | ||
| 14 | Notice where access requested | ||||
| 15 | Extension of time limits | no | no | ||
| 16(1)(a)(b) | Where access refused | no | no | ||
| 17(2)(b) | Language of access | ||||
| 17(3)(b) | Access in an alternative format |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 18(2) | Exemption – Exempt banks | no | no | ||
| 19(1) | Exemption – Personal information obtained in confidence | no | no | ||
| 19(2) | Exemption – Where disclosure authorized | no | no | ||
| 20 | Exemption - Federal-provincial affairs | no | no | ||
| 21 | Exemption - International affairs and defence | no | no | ||
| 22 | Exemption - Law enforcement and investigations | no | no | ||
| 22.3 | Exemption - Public Servants Disclosure Protection Act | no | no | ||
| 23 | Exemption - Security clearances | no | no | ||
| 24 | Exemption - Individuals sentenced for an offence | no | no | ||
| 25 | Exemption - Safety of individuals | no | no | ||
| 26 | Exemption - Information about another individual | no | no | ||
| 27 | Exemption - Solicitor-client privilege | no | no | ||
| 28 | Exemption - Medical record | no | no |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 33(2) | Right to make representations | no | no | ||
| 35(1)(b) | Notice of actions to implement recommendations of Commissioner | ||||
| 35(4) | Access to be given to complainant | ||||
| 36(3)(b) | Notice of actions to implement recommendations of Commissioner concerning exempt banks | ||||
| 51(2)(b) | Special rules for hearings | no | no | ||
| 51(3) | Ex parte representations | no | no | ||
| 72 | Annual report to Parliament | no | no |
| Provision | Description | Chairperson | Senior Director of Corporate Services | Senior Planning and Administration Coordinator | Administrative Services Officer |
|---|---|---|---|---|---|
| 9 | Examination of information | ||||
| 11(2) | Notification that correction to personal information has been made | ||||
| 11(4) | Notification that correction to personal information has been refused | ||||
| 14 | Examination in presence of medical practitioner or psychologist | no | no |
Dated at the City of Ottawa this 15th day of May, 2019
Hilary McCormack
Chairperson
Military Police Complaints Commission of Canada
Appendix B – 2021‑22 Statistical Report on the Privacy Act
Name of institution: Military Police Complaints Commission of Canada
Reporting Period: 2021‑04‑01 to 2022‑03‑31
Section 1: Requests Under the Privacy Act
1.1 Number of requests received
| Type of Requests | Number of Requests |
|---|---|
| Received during reporting period | 17 |
Outstanding from previous
reporting period
|
2 |
| Total | 19 |
| Closed during reporting period | 19 |
Carried over to next
reporting period
|
0 |
1.2 Channels of requests
| Source | Number of Requests |
|---|---|
| Online | 15 |
| 2 | |
| 0 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 17 |
Section 2: Informal requests
2.1 Number of informal requests
| Type of Informal Requests | Number of Requests |
|---|---|
| Received during reporting period | 2 |
Outstanding from previous
reporting period
|
0 |
| Total | 2 |
| Closed during reporting period | 2 |
| Carried over to next reporting period | 0 |
2.2 Channels of informal requests
| Source | Number of Requests |
|---|---|
| Online | 0 |
| 2 | |
| 0 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 2 |
2.3 Completion time of informal requests
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
2.4 Pages released informally
| Less Than 100 Pages Released |
101-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
MoreThan 5000 Pages Released |
|||||
|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released |
| 2 | 17 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
| Disclosed in part | 0 | 1 | 1 | 0 | 0 | 1 | 0 | 3 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 13 | 1 | 0 | 0 | 0 | 0 | 0 | 14 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 15 | 2 | 1 | 0 | 0 | 1 | 0 | 19 |
3.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 18(2) | 0 | 22(1)(a)(i) | 1 | 23(a) | 0 |
| 19(1)(a) | 0 | 22(1)(a)(ii) | 1 | 23(b) | 0 |
| 19(1)(b) | 0 | 22(1)(a)(iii) | 1 | 24(a) | 0 |
| 19(1)(c) | 0 | 22(1)(b) | 2 | 24(b) | 0 |
| 19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
| 19(1)(e) | 0 | 22(2) | 0 | 26 | 3 |
| 19(1)(f) | 0 | 27 | 0 | 26 | 2 |
| 20 | 0 | 22.2 | 0 | 27.1 | 0 |
| 21 | 0 | 22.3 | 0 | 28 | 0 |
| 22.4 | 0 | ||||
3.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 69(1)(a) | 0 | 70(1) | 0 | 70(1)(d) | 0 |
| 69(1)(b) | 0 | 70(1)(a) | 0 | 70(1)(e) | 0 |
| 69.1 | 0 | 70(1)(b) | 0 | 70(1)(f) | 0 |
| 70(1)(c) | 0 | 70.1 | 0 | ||
3.4 Format of information released
| Paper | Electronic | Other | |||
|---|---|---|---|---|---|
| E-record | Data set | Video | Audio | ||
| 1 | 4 | 0 | 1 | 1 | 0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed for paper and e‑record formats
| Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|
| 13,468 | 9,541 | 5 |
3.5.2 Relevant pages processed and disclosed for paper and e‑record formats by size of requests
| Disposition | Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
MoreThan 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | |
| All disclosed | 2 | 55 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 64 | 0 | 0 | 0 | 0 | 1 | 1,319 | 1 | 12,030 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 3 | 119 | 0 | 0 | 0 | 0 | 1 | 1,319 | 1 | 12,030 |
3.5.3 Relevant minutes processed and disclosed for audio formats
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 371 | 371 | 1 |
3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
| Disposition | Less Than 60 Minutes Processed |
60-120 Minutes Processed |
More than 120 Minutes Processed |
|||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 1 | 371 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 1 | 371 |
3.5.5 Relevant minutes processed and disclosed for video formats
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 140 | 140 | 1 |
3.5.6 Relevant minutes processed per request disposition for video formats by size of requests
| Disposition | Less Than 60 Minutes Processed |
60-120 Minutes Processed |
More than 120 Minutes Processed |
|||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
| All disclosed | 0 | 0 | 0 | 0 | 1 | 140 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 1 | 140 |
3.5.7 Other complexities
| Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 2 | 0 | 0 | 0 | 2 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 2 | 0 | 0 | 0 | 2 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
| Requests | Closed within legislated timelines |
|---|---|
| Number of requests closed within legislated timelines | 17 |
| Percentage of requests closed within legislated timelines (%) | 89.47368421 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
| Number of requests closed past the legislated timelines | Principal Reason | |||
|---|---|---|---|---|
| Interference with Operations / Workload | External Consultation | Internal Consultation | Other | |
| 0 | 0 | 2 | 0 | 0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 1 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 1 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 2 | 0 |
3.8 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 4: Diclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Section 5: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Section 6: Extensions
6.1 Reasons for extensions
| Number of requests where an extension was taken | 15(a)(i) Interference with Operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion |
|||||
|---|---|---|---|---|---|---|---|---|
| Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
| 2 | 0 | 1 | 0 | 0 | 0 | 1 | 0 | 0 |
6.2 Length of extensions
| Length of Extensions | 15(a)(i) Interference with Operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion |
|||||
|---|---|---|---|---|---|---|---|---|
| Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
| 1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 1 | 0 | 0 | 0 | 1 | 0 | 0 |
| 31 days or greater | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 1 | 0 | 0 | 0 | 1 | 0 | 0 |
Section 7: Consultations Received From Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during the reporting period | 1 | 26 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 1 | 26 | 0 | 0 |
| Closed during the reporting period | 1 | 26 | 0 | 0 |
| Carried over within negotiated timelines | 0 | 0 | 0 | 0 |
| Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclosed entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Exempt enterily | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude enterily | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
7.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Ddays | More Than 365 Days | Total | |
| Disclosed entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt enterily | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude enterily | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Complaints and Investigations Notices Received
| Section 31 | Section 33 | Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
10.1 Privacy Impact Assessements
| Number of PIAs completed | 0 |
|---|---|
| Number of PIAs modified | 0 |
10.2 Institution-specific and Central Personal Information Banks
| Personal Information Banks | Active | Created | Terminated | Modified |
|---|---|---|---|---|
| Institution-specific | 0 | 0 | 0 | 0 |
| Central | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Section 11: Privacy Breaches
11.1 Material Privacy Breaches reported
| Number of material privacy breaches reported to TBS | 0 |
|---|---|
| Number of material privacy breaches reported to OPC | 0 |
11.2 Non-Material Privacy Breaches
| Number of non-material privacy breaches | 0 |
|---|
Section 12: Resources Related to the Privacy Act
12.1 Allocated Costs
| Expenditures | Amount |
|---|---|
| Salaries | $13,133 |
| Overtime | $0 |
Goods and Services
|
$16,865 |
| Total | $29,998 |
12.2 Human Resources
| Resources | Person Years Dedicated to Privacy Activities |
|---|---|
| Full-time employees | 0.130 |
| Part-time and casual employees | 0.000 |
| Regional staff | 0.000 |
| Consultants and agency personnel | 0.016 |
| Students | 0.000 |
| Total | 0.146 |
Appendix C – 2021‑22 Supplemental Report on the Access to Informatin Act and the Privacy Act
Name of institution: Military Police Complaints Commission of Canada
Reporting period: 2021‑04‑01 to 2022‑03‑31
Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act
Number of weeks the MPCC was able to receive ATIP requests through the different channels.
| Method of receipt | Number of Weeks |
|---|---|
| Able to receive requests by mail | 52 |
| Able to receive requests by email | 52 |
| Able to receive requests through the digital request service | 52 |
Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act
2.1 Number of weeks the MPCC was able to process paper records in different classification levels.
| Classification | No Capacity | Partial Capacity | Full Capacity | Total |
|---|---|---|---|---|
| Unclassified Paper Records | 0 | 0 | 52 | 52 |
| Protected B Paper Records | 0 | 0 | 52 | 52 |
| Secret and Top Secret Paper Records | 0 | 0 | 52 | 52 |
2.2 Number of weeks the MPCC was able to process electronic records in different classification levels.
| Classification | No Capacity | Partial Capacity | Full Capacity | Total |
|---|---|---|---|---|
| Unclassified Electronic Records | 0 | 0 | 52 | 52 |
| Protected B Electronic Records | 0 | 0 | 52 | 52 |
| Secret and Top Secret Electronic Records | 0 | 0 | 52 | 52 |
Section 3: Open Requests and Complaints Under the Access to Information Act
3.1 Number of open requests that are outstanding from previous reporting periods.
| Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total |
|---|---|---|---|
| Received in 2021-2022 | 0 | 0 | 0 |
| Received in 2020-2021 | 0 | 0 | 0 |
| Received in 2019-2020 | 0 | 0 | 0 |
| Received in 2018-2019 | 0 | 0 | 0 |
| Received in 2017-2018 | 0 | 0 | 0 |
| Received in 2016-2017 | 0 | 0 | 0 |
| Received in 2015-2016 or earlier | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
3.2 Number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
| Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
|---|---|
| Received in 2021-2022 | 0 |
| Received in 2020-2021 | 0 |
| Received in 2019-2020 | 0 |
| Received in 2018-2019 | 0 |
| Received in 2017-2018 | 0 |
| Received in 2016-2017 | 0 |
| Received in 2015-2016 or earlier | 0 |
| Total | 0 |
Section 4: Open Requests and Complaints Under the Privacy Act
4.1 Number of open requests that are outstanding from previous reporting periods.
| Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total |
|---|---|---|---|
| Received in 2021-2022 | 0 | 0 | 0 |
| Received in 2020-2021 | 0 | 0 | 0 |
| Received in 2019-2020 | 0 | 0 | 0 |
| Received in 2018-2019 | 0 | 0 | 0 |
| Received in 2017-2018 | 0 | 0 | 0 |
| Received in 2016-2017 | 0 | 0 | 0 |
| Received in 2015-2016 or earlier | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
4.2 Number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
| Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
|---|---|
| Received in 2021-2022 | 0 |
| Received in 2020-2021 | 0 |
| Received in 2019-2020 | 0 |
| Received in 2018-2019 | 0 |
| Received in 2017-2018 | 0 |
| Received in 2016-2017 | 0 |
| Received in 2015-2016 or earlier | 0 |
| Total | 0 |
Section 5: Social Insurance Number (SIN)
| Did your institution receive authority for a new collection or new consistent use of the SIN in 2021‑2022? | No |
|---|
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