Quarterly Financial Report for the Quarter Ended September 30, 2021
Table of contents
- Introduction
- Highlights of Fiscal Quarter and Fiscal Year to Date (YTD) Results
- Risks and Uncertainties
- Significant Changes in Relation to Operations, Personnel and Programs
- Approval by Senior Officials
- Appendix A - Statement of Authorities (unaudited)
- Appendix B - Departmental Budgetary Expenditures by Standard Object (unaudited)
Statement outlining results, risks and significant changes in operations, personnel and program
1. Introduction
This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report should be read in conjunction with the Main Estimates. This report has not been subject to an external audit or review.
The Military Police Complaints Commission of Canada (MPCC) reviews and investigates complaints concerning Military Police (MP) conduct and investigates allegations of interference in MP investigations. It reports its findings and makes recommendations directly to the MP and national defence leadership.
1.1 Basis of presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the MPCC’s spending authorities granted by Parliament and those used by the department, consistent with the Main Estimates for the fiscal year (FY) 2021‑22. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.
The MPCC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
2. Highlights of Fiscal Quarter and Fiscal Year to Date (YTD) Results
The total authorities increased during the second quarter by $174,000; a result of our Operating Budget Carry-Forward which was received in the second quarter.
The total authorities available for use this fiscal year is $9,000 more than last fiscal year. The majority of this amount comes from an increase in the Employee Benefits Plan percentage for public service employees.
The Statement of Authorities below shows that the MPCC spent approximately 22% of its authorities in the second quarter of 2021‑22 compared to 23% in 2020‑21. Year to date, the MPCC has spent 46% of its total authorities, compared to 42% after two quarters last fiscal year.
The MPCC’s total budgetary expenditures decreased by $20,000 in the second quarter of 2021‑22, compared to the same period in 2020‑21. The major variances are as follows:
- Personnel expenses during the second quarter increased by $87,000 in comparison to the same period last fiscal year. This increase is a result of additional expenses related to the compensation of regular employees;
- There was a decrease of $80,000 in Rentals expenses in the second quarter in comparison to the same period last year. This variance can be attributed to three additional months of rent that were paid last fiscal year due to first quarter invoicing delays. There were no delays this fiscal year;
- There is a decrease of $17,000 in Acquisitions of machinery and equipment in the second quarter compared to this time last year. This is due to purchases of computer and office equipment last year resulting from new measures put in place during the COVID‑19 pandemic;
- The second quarter of 2021-22 saw a decrease of $14,000 in Acquisitions of land, buildings and works. This is due to multiple leasehold improvements that were done in the second quarter last fiscal year due to the COVID‑19 pandemic.
Additional Financial Information: Additional financial information on the MPCC’s financial and expenditure management can be found in the Departmental Plans, the Annual Reports, the Departmental Results Reports, the Future-oriented Financial Statements, the Quarterly Financial Reports and the Annual Financial Statements.
3. Risks and Uncertainties
An unavoidable risk the MPCC will always face is the uncertainty regarding the number and complexity of complaints it must monitor and/or investigate each year. The MPCC cannot control the time it takes a complaint to be resolved. It must depend upon the efficiency of its investigative partners and the speed with which the Provost Marshal responds to the MPCC’s interim reports.
4. Significant Changes in Relation to Operations, Personnel and Programs
There were no significant changes in relation to operations, personnel and programs in the second quarter of FY 2021‑22.
5. Approval by Senior Officials
This section is to provide the approval of Senior Officials, as required by the Policy on Financial Management.
Original signed by
________________________
Bonita Thorton
Interim Chairperson
Original signed by
________________________
Richard Roulx
Chief Financial Officer
Ottawa, Canada
November 2, 2021
Appendix A - Statement of Authorities (unaudited)
| Authority Vote/Statutory |
Total available for use for the year ended March 31, 2022Note * | Used during the quarter ended September 30, 2021 | Year to date used at quarter-end |
|---|---|---|---|
| Vote 1 - Net operating expenditures | 4,590 | 1,013 | 2,077 |
| Budgetary statutory authorities - Contributions to employee benefit plans | 437 | 109 | 218 |
| Total Authorities | 5,027 | 1,122 | 2,295 |
| Authority Vote/Statutory |
Total available for use for the year ended March 31, 2021Note * | Used during the quarter ended September 30, 2020 | Year to date used at quarter-end |
|---|---|---|---|
| Vote 1 - Net operating expenditures | 4,588 | 1,034 | 1,888 |
| Budgetary statutory authorities - Contributions to employee benefit plans | 430 | 108 | 215 |
| Total Authorities | 5,018 | 1,142 | 2,103 |
Appendix B - Departmental Budgetary Expenditures by Standard Object (unaudited)
| Expenditures | Planned expenditures for the year ending March 31, 2022 | Expended during the quarter ended September 30, 2021 | Year to date used at quarter-end |
|---|---|---|---|
| Personnel | 3,424 | 895 | 1,809 |
| Transportation and communications | 103 | 11 | 18 |
| Information | 61 | 11 | 21 |
| Professional and special services | 897 | 113 | 255 |
| Rentals | 412 | 86 | 185 |
| Repair and maintenance | 15 | 1 | 1 |
| Utilities, materials and supplies | 18 | 2 | 3 |
| Acquisition of land, buildings and works | 13 | 0 | 0 |
| Acquisition of machinery and equipment | 84 | 3 | 3 |
| Other subsidies and payments | 0 | 0 | 0 |
| Total net budgetary expenditures | 5,027 | 1,122 | 2,295 |
| Expenditures | Planned expenditures for the year ending March 31, 2021 | Expended during the quarter ended September 30, 2020 | Year to date used at quarter-end |
|---|---|---|---|
| Personnel | 3,338 | 808 | 1,650 |
| Transportation and communications | 136 | 7 | 12 |
| Information | 66 | 10 | 11 |
| Professional and special services | 940 | 111 | 187 |
| Rentals | 390 | 166 | 189 |
| Repair and maintenance | 5 | 0 | 0 |
| Utilities, materials and supplies | 21 | 6 | 7 |
| Acquisition of land, buildings and works | 20 | 14 | 14 |
| Acquisition of machinery and equipment | 102 | 20 | 33 |
| Other subsidies and payments | 0 | 0 | 0 |
| Total net budgetary expenditures | 5,018 | 1,142 | 2,103 |
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