Practice Notice on the Use and Disclosure of Generative Artificial Intelligence by Parties and Participants in the Military Police Complaints Commission of Canada (MPCC) Proceedings

1. Scope and Purpose

This practice notice applies to all parties and participants who communicate with the Military Police Complaints Commission of Canada (MPCC) or submit documents or other materials in connection with an MPCC complaints process. It explains when the use of generative artificial intelligence (AI) must be disclosed and what users must do to protect the integrity of MPCC processes.

The practice notice in brief: you may use generative AI to help prepare material for submission to the MPCC. However, you must disclose your use of generative AI, identify the tool and the affected content, verify everything you submit, and avoid entering confidential or sensitive information into any AI tool.

For the purposes of this practice notice, parties include:

  • Complainant(s);
  • Subject(s) of the complaint;
  • Any other person who satisfies the MPCC that they have a substantial and direct interest in the complaints process.

Participants include:

  • Witnesses;
  • Intervenors;
  • Any other person who communicates with the MPCC in connection with MPCC’s complaints processes and submits documents and materials to the MPCC.

The aim of this practice notice is to safeguard the integrity of the MPCC’s processes and promote the effective use of its resources.

2. Accountability and Consequences

You are accountable for disclosing your use of generative AI and for how you use it in any documents and materials submitted to the MPCC.

If you do not follow this practice notice, the MPCC may take any appropriate actions, including rejecting part or all of your submission(s).

3. What are Artificial Intelligence (AI) and Generative AI?

Artificial Intelligence (AI) is information technology that can perform tasks that typically require human intelligence, such as understanding spoken language, recognizing patterns, or solving problems. Generative AI is a type of AI that creates content, including text, audio, videos, and images, in response to instructions or questions called “prompts.” Large language models (LLMs), such as ChatGPT and Microsoft Copilot, are examples of generative AI.Footnote 1

This practice notice does not apply to AI-enabled writing assistance tools, such as Antidote or Grammarly, when they are used only for editing, formatting, or suggesting changes, and do not generate meaningful new content.

4. You Must Disclose your Use of Generative AI

If you use generative AI to help prepare a document for the MPCC, you must disclose that use at the outset. Indicate this on the first page of the document or in the relevant section of the official MPCC document you are completing, such as the Military Police Complaint Form or the Request for Review Form. This requirement applies when generative AI is used for drafting, summarizing, research, or translation. You must identify the generative AI tool used, explain how you used it, and specify which parts of the document or material were generated by AI.

For example, “I used [name of generative AI tool] on [MM DD, YYYY], to [describe how the tool was used]. The tool generated or helped to generate [identify the paragraphs, sections or other content]. I reviewed and verified the content before submitting it to the MPCC.”

5. Check Your Content and Protect Sensitive Information

Generative AI tools can generate inaccurate, nonsensical, or unsupported content, sometimes called “hallucinations.”Footnote 2 They can also create privacy and security risks because information entered into an AI tool may not remain secure or confidential. Before using a generative AI tool, consider these risks and whether you can manage them appropriately.

You are responsible for everything you submit to the MPCC, even if you used AI tools to help prepare it. Do not assume that AI-generated content is accurate. Before submitting any documents or materials, verify all facts, quotations, legal analyses, references, and citations against reliable and credible sources.

6. Effective Date

This practice notice comes into effect on October 6, 2026.

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